ARTICLE I: NAME AND PURPOSE
The name of the organization shall be Force Soccer Club, “FSC”. It shall be a nonprofit organization incorporated under the laws of the State of Michigan.
The Force Soccer Club is about challenging young athletes to a higher level of competition through the development of player skills, tactics, teamwork, sportsmanship and love of the game.
1.3: General Structure
The FSC will operate with a Force Board of Directors that consists of the voting elected Officers as defined in Article II: 2.1 and non-voting members as decided by a vote of the Force Board.
1.4: General Responsibilities
It is the responsibility of the FSC to see that each of its members comply with the rules of the FSC, WMYSA and each of the leagues the teams become affiliated with.
1.5: By-Law Changes
This document may be amended by the following procedure:
1.5.1 Proposed change(s) may be brought by an FSC member to the Board for consideration. The proposed change must be submitted in writing to the President one week before a regularly scheduled Board meeting in order to appear on the meeting’s Agenda under “New Business.”
1.5.2 The proposed change shall be publicly read at the Board meeting; however, no vote will be taken. The proposed change will be tabled until the next Board meeting.
1.5.3 All FSC members shall be notified of the proposed change(s) by regular mail, electronically by email, or in person as well as the date, time, and place of the next Board meeting when the proposed change(s) will be discussed.
1.5.4 At the next Board meeting, a motion to approve the change may be made with Board and Guest discussion to follow. If the motion is not approved by three-fourths (3/4) vote of the whole Board, there is no further action necessary.
1.5.5 If the motion is approved by three-fourths (3/4) vote of the whole Board, then the issue will be put to a vote of the FSC membership following the same ballot guidelines set forth in Article III, ARTICLE 3.2, Force Board Elections.
1.5.6 For a proposed change(s) to be enacted, at least 50% plus 1 of the ballots distributed must be returned with a vote either “yes” or “no” for the results to be valid and to become part of the by-Laws.
1.5.7 If a proposed change fails to receive 50% plus 1 of the vote, it may be reconsidered again in six months following this same procedure.
2.1: Force Board
The voting members of the Board of Directors consist of the President, Vice-president, Treasurer, Secretary, League Representative, Coach’s Coordinator, Uniform Coordinator, and Field Maintenance Coordinator as the Board’s Officers. All FSC Board Officers must complete and return to WMYSA their Risk Management Disclosure Statement for a background check.
2.2: Force Committees
Committees may be formed by the Force Board of Directors or the President to assist in operations of FSC and/or to make recommendations to the Force Board or President. The authority of each and any committee is proscribed by the Force Board or President and such authority shall not exceed that of either the Force Board or President.
2.3: FSC Team Head Coaches
Each FSC team will have a Team Head Coach who has been approved by a majority vote of the Force Board after an application and review procedure.
Application process - Coaches must submit their application to the FSC Board of Directors by April 15. The Force Board will complete their review/approval process. Coaching staff for the following year will be announced at the Annual Club Meeting in May.
Every FSC Head Coach is required to have an “E” license, or has twelve (12) months to receive such a license. FSC Head Coaches are subject to the WMYSA and FSC By-Laws and Policies. Each FSC team may have an assistant coach(s) who has been selected by that team’s Head Coach. The Team Head Coach must complete and return to WMYSA their Risk Management Disclosure Statement for a background check.
2.4: FSC Assistant Team Coach
An Assistant Team Coach may be selected by the team’s FSC Head Coach and does not need the approval of the FSC Board of Directors. Assistant Coaches are strongly encouraged to have or obtain their “E” license. FSC Assistant Coaches are subject to WMYSA and FSC By-Laws and policies. The Assistant Coach must complete and return to WMYSA their Risk Management Disclosure Statement for a background check.
2.5: FSC Team Manager
Each FSC team will have a Team Manager selected by the Team Head Coach. FSC Team Managers must be carded by WMYSA and will be subject to WMYSA By-Laws and Policies. The Team Manager must complete and return to WMYSA their Risk Management Disclosure Statement for a background check.
2.6: FSC Team Players
FSC Team players are selected through a try-out procedure. Their membership is for one year in length. Coaches requesting to add players for the spring season are required to run a tryout overseen by the Coach's Coordinator. The coach's coordinator and the coach will assess and score players in this tryout.
2.7: FSC Parent Members
Any parent(s) having a child(ren) playing for FSC is considered a FSC Parent Member. However, for voting purposes solely, a ballot and/or voting material is sent only to the primary residence listed on a FSC Player’s registration form.
2.8: Supporting Members
Supporting membership may be conferred by the FSC Board on person(s) who wish to serve, or continue to serve in FSC in some capacity, but no longer have children as player members, or (2) corporations or individuals that wish to support the efforts of FSC financially or otherwise.
3.1: Right to Vote
Force Board Officers shall have the right to vote at all FSC Board Meetings. Each Force Board Officer shall be entitled to cast only one (1) vote per item voted on. When action is taken by vote, it is authorized by majority vote. A vote may be made in proxy, when two (2) or more Board members are notified of such.
3.2: Force Board Elections
Force Board of Director elections shall be held every June for any Board openings. Nominations will be solicited from all FSC Members and must be submitted to the Force Board one month prior to the elections in June. All nominees must be a current or past FSC member. Force Board Officers shall motion and approve the nominees as elected board members by three-fourths (3/4) vote of the whole board.
All FSC members shall be notified of the board meeting electing new Board Directors by regular mail, electronically by email, or in person as well as the date, time, and place. The newly elected Force Board of Directors will assume their positions beginning with the August Force Board meeting. Following election to the Force Board, the Board of Directors will meet and elect its officers from within the membership of the Board. The Officers will begin their term of office beginning with the August Force Board meeting, but are required to attend the June meeting to begin the learning process of the position they are elected into. Officers are elected for one-year term.
3.3: Member Removal
Any member of the FSC may be removed if approved by vote of the Force Board.
A vacancy on the Force Board occurs when a Board Director is not able to serve their entire elected term. Such a vacancy may be filled by a majority vote of the remaining Force Board after seeking nominations and input from all FSC Members.
3.5: Right of Inspection
Every Member has the right, at any reasonable time, to inspect and copy all books, records, and documents. The exception to this policy is the right to privacy of personal records such as try-out records, financial records, etc.
3.6: Ease and Compensation
Directors of the FSC shall not receive any compensation for their services without Officer approval. Reimbursement of advances may be made for any expenses incurred or paid by them for the benefit of the FSC. However, any reimbursement or advance must have the written approval of at least two (2) Officers. The Treasurer may reimburse for items under $250.00. Items over $250.00 need approval of two (2) or more Force Board Officers.
3.7: Dissolution of FSC
If, for some reason, FSC should no longer exist, all assets will be used to pay all debts and liabilities know to FSC. Any assets that remain shall be divided equally between Plainwell and Otsego soccer programs for men and women.
4.1: Annual Meetings
The FSC shall hold an Annual Meeting for the purpose of gathering all its members together and to elect members to the Board of Directors for the upcoming year.
The Annual Meeting shall be publicized to all its members with the announced time, date and place. The Annual Meeting shall be generally held in May at the Club Tournament but may be moved to another date upon a majority vote of the Board of Directors.
4.2: Force Board Meetings
The Force Board shall meet monthly with a set time, date and place. All members are invited to the Force Board Meetings, but only the Force Board Officers can vote.
4.3: Special Force Soccer Club Board Meetings
Special meetings are held for any purpose and may be called by the President. These meetings are not to take the place of the regular Governing Board Meetings. The meetings shall have a special purpose in order to be called. All members that are to be included must be contacted of the time, date and place.
A majority to the Force Board Directors constitute a quorum. Decisions made by a majority of the members present at a meeting duly held with notification to its members shall be regarded as an act of the Force Board.
Any Force Board Director may authorize another person to represent them by written proxy when two (2) or more Board members are notified of such. Every proxy must have: the name of the person representing the Force Board Member; the date of the meeting for which their proxy is valid; and that Member’s signature.
4.7: Action without Meetings
Action required to be taken by the Force Board or any of its’ Committees may be taken without a meeting if all Force Board members or Committee members are individually contacted and authorize the action taken. Actions and resolutions shall be entered into the minutes of the upcoming meeting.
4.8: Agenda and Minutes
Each meeting shall have an Agenda prior to the meeting and the Secretary or Committee Chairperson shall take the minutes. Agenda and minutes of all committee meetings shall be given to the Force Board prior to the next Force Board meeting.
The President oversees all club organizations and functions. Responsibilities include, but are not limited to: conducting regular Board meetings; preparation of meeting agendas (due one (1) week in advance of a scheduled Board meeting); assignment of Executive Committees to assist the Board and/or President; management of discipline matters; and, general oversight to the development of teams and the club to meet FSC philosophy.
Assist the President. Conduct Board meetings in the absence of the President. Chair the Club Tournament Committee, and any other committees as assigned by the board of Directors. Responsibilities include overseeing the selection, registration and arrangements for the soccer tournament which will be designated by the Board as the Club Tournament. Vice-President will accept the position of President upon the President’s resignation from the board.
Manage and maintain the financial records for FSC. The Treasurer will report to the Board at each meeting the financial status of the FSC accounts. Receive and distribute funds for the benefit of the FSC. The Treasurer is in charge of the fund-raiser, if any. Any distribution of FSC funds over $250.00 requires the approval of two (2) Force Board Members, other than the Treasurer.
5.4: Field and Maintenance Coordinator
This person will be responsible for the maintenance of Force SC fields. Duties include: scheduling field lining for the spring and fall sessions, maintains field equipment such as goals and nets, verifies condition of fields and suggests improvements as needed. This coordinator also assists with scheduling and field assignments for the practice schedule for the club’s teams. Work with vendors and third parties for any special field changes, requests or needs. Serve as a communication link between the coaches and FSC with respect to field conditions.
The secretary shall conduct correspondence as directed and authorized by the president and board of directors. The secretary will take and maintain board meeting minutes. The Secretary is responsible for member and team listings and will keep a history on file of the FSC.
5.6: Coach’s Coordinator
Act as a liaison to the Board of issues concerning any coaching issues including but not limited to assuring fees are paid in a timely fashion, and assisting the Coaching Coordinator as needed. Responsible for yearly tryouts, In season; guidance and instruction to individual coaches, Off season; coaches training, Mentor to individual coaches, annual recommendations to Force Board regarding coaching staff for next soccer year.
5.7: Marketing Director
This person will be responsible for soliciting businesses for corporate sponsorships and other fund raising activities. This position will be the responsible for external communications on behalf of FSC. Advertise club soccer programs to the community at large. Serve as the main organizer and point person for distributing flyers in schools and community centers. Shape the outreach effort to bring our soccer program to under-represented communities. Receive invitations from community fairs, events and activities and decide which ones our club will attend.
5.8: Uniform Coordinator
This person will be responsible for working with vendors to coordinate uniforms and apparel for all members of the club. The uniform coordinator will also promote “spirit wear” opportunities for the club.
5.9: League Representative and Registrar
Act as link between FSC and WMYSA (West Michigan Youth Soccer Association). Attend WMYSA meetings and represent FSC at these meetings. Represent WMYSA at Force Board meetings. This position also assists FSC members with WMYSA registration procedures.
7.1: Team Head Coach
A coach’s duties include: Oversee all team functions including: Organize team for practices and games, Call team meetings, Maintain First Aid Kit, Attend the Coaches Clinics, set a good example for the FSC, Follow the guidelines set in the FSC Coaches Manual.
7.2: Assistant Coach
Assist Team Head Coach. Substitute for the Team Head Coach in his/her absence.
7.3: Team Manager
A Team Manager may be appointed to help the coach with the team’s management. If appointed the manager must be carded by WMYSA
Duties include: In charge of Team’s paperwork, in charge of phone tree and calls
Collects bills from Treasurer, Hands out bills to members, Collects money for bills
Turns monies over to Treasurer, Makes lists of parent’s game responsibilities, if necessary, In charge of coach’s and assistant coach’s gifts, Oversees team parties, confirms home games with the referee and opposing team.
8.1: West Michigan Youth Soccer Association
This league operates during the fall and spring seasons. They are affiliated with The United States Soccer Federation, United States Youth Soccer Association, and Michigan State Youth Soccer Association.
8.2: Indoor Soccer
FSC Teams may play Indoor Soccer using the name “FSC”. However, any costs associated with Indoor Soccer are the responsibility of those players participating. These costs are not included in the fees collected by FSC in either the fall or spring.
Each FSC Team is required to participate in one (1) tournament designated as the Club Tournament by the FSC Board. Each team may also participate in other tournaments at their discretion.
FSC Bylaws revised January 2014
The purpose of bylaws for organization to establish the organizations management structure, procedures, and dispute resolution processes. This legally binding document serves as an operating manual for the organization and is developed by its board of directors.
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